Procurement Department

Functions Of Procurement Department

• 1. To conduct procurement of goods and services as required by various end users in accordance with the law.
• 2. Advise user departments on individual procurement and disposal method practices.
• 3. To maintain sound cooperative relationships with the users departments through provision of information and necessary advice to ensure the effective operation of the organization as a whole.
• 4. To ensure submissions to the Procurement committee are on time and in correct manner and to request for meetings when required.
• 5. To manage pre-bid meetings.
• 6. Manage bid closing and opening.
• 7. Manage evaluation process.
• 8. Monitor contract management to comply with terms and conditions of the awarded contract.
• 9. To report any significant departures from the terms and conditions to the accounting officer and Procurement committee.
• 10. Advertise bid opportunities.
• 11. Issue bid documents and any amendments.
• 12. Make recommendations for the award to Procurement committee.
• 13. Require reports from user departments relating to contract management.
• 14. To choose and prepare tools and processes to communicate with suppliers.
• 15. To prepare requests for proposals and requests for quotations.
• 16. To set policies for evaluating proposals, quotations and suppliers in collaboration with Local Content and Policy Department.
• 17. To supply the organization with a flow of materials and services to meet its needs.
• 18. To ensure continuity of supply by maintaining effective relationships with existing sources and by developing other sources of supply either as alternatives to meet emerging or planned needs.
• 19. To develop policies, procedures and required processes to ensure the achievement of procurement objectives.